Resolution 2004-05-28.dbg.1.iwj.1: Expidited meeting minutes

[Wichert Akkerman]

The following resolution has been accepted by the Board of Directors
of Software in the Public Interest:

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Resolution 2004-05-28.dbg.1.iwj.1: Expidited meeting minutes
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WHEREAS

 1. SPI's Board of Directors has not released minutes from all its meetings;

 2. the burden of releasing minutes from meetings falls on the secretary;

 3. the secretary has not been able to keep up;

 4. complete records of every meeting are kept in the form of IRC logs;

 5. IRC logs do not constitute minutes, but do keep an accurate record of a
    meeting;

IT IS RESOLVED THAT

 6. The IRC logs for all Board Meetings for which no minutes have been
    produced shall be released as interim minutes;

 7. The release of IRC logs as minutes does not preclude the writing of
    real minutes;

 8. When real minutes havee been written for each meeting, the IRC logs will no
    longer stand in for the minutes for that meeting;

 9. The Secretary may accept minutes written by any member of SPI based on
    the logs provided after comparing them to ensure they are accurate, and may
    serve as his own minutes;

10. IRC logs may be modified by the secretary to remove any sensitive or
    irrelevant information, should such information exist, prior to posting the
    IRC logs to SPI's web site, provided that no member of the Board of
    Directors objects;

11. Logs or Minutes from all meetings of the Board of Directors must be
    available to the membership no later than the next meeting of the Board of
    Directors.

-- 
Wichert Akkerman <wichert at wiggy.net>    It is simple to make things.
http://www.wiggy.net/                   It is hard to make things simple.