Meeting log for 2010-01-13

[MJ Ray]

With no items to discuss, most of the work seems to be contained in
the officer reports.  Even without new resolutions, SPI seems to have
continued assisting projects and tidying up loose ends.  Is this in
preparation for new year, new work?

Does anyone know the current membership figures and roughly what % of
each associated project's community are SPI contributing members?


HIGHLIGHTS

<Ganneff> [item 1, Opening] Welcome to today's Software in the Public
Interest board of directors meeting, which is now called to order. To
nding resolutions can be found on the web at
http://www.spi-inc.org/secretary/agenda/2010/2010-01-13.html


[item 2, Roll Call]
21:01:39 <cdlu> David Graham
21:01:41 <schultmc> Michael Schultheiss
21:01:41 <Hydroxide> Jimmy Kaplowitz
21:01:46 <Noodles> Jonathan McDowell
21:01:46 <zobel> Martin Zobel-Helas
21:01:54 <Ganneff> Joerg Jaspert
21:01:57 <luk> Luk Claes

21:02:26 <Noodles> bdale said he wasn't sure he could make it due to travelling.


[item 3, President's Report]

<bdale> Making progress on setting it up so that SPI associated
projects can get discounts on HP gear, legal agreement out to our
lawyer for review before I sign it.  Other than that, I'm on the way
to LCA in New Zealand, will look forward to seeing folks who are
there, and plan to attend the Debian BOF, etc.  I do not yet know what
the magnitude of the discounts will be, but they will be similar to
what HP provides other partners and suppliers


[item 4, Treasurer's Report]

<schultmc> The HeliOS project has already received donations to make
up their percieved deficit.  [switching over to counting CC payments
when they were received] was under consideration - due to some changes
in C&P's setup we may switch to something that will alleviate that.
I've received a letter from the IRS confirming our 501(c)(3) status.
We don't have a copy of our original determination letter.
This letter is a subsititute for a determination letter
http://www.spi-inc.org/treasurer/SPI_501c3_status_letter_IRS.pdf/view


[item 5, Secretaries Report]

<Noodles> I contacted [yafaray] after the vote last month, they also
accepted out invitation (sidux had done so in the meeting).  I haven't
sent out announcements for either, though sidux sent some text as a
starter.  I thought at least some mails to -announce about the new
projects would be called for.


[item 6, Outstanding minutes]

voting results for "Meeting Minutes for September 16th, 2009":
Yes: 7, Abstain: 1

voting results for "Meeting Minutes for October 14th, 2009":
Yes: 8

voting results for "Meeting Minutes for December 9th, 2009":
Yes: 6, Abstain: 2


[item 9, Next board meeting]
<Ganneff> If I am right this will be the February 10th, 2010, 20:00 UTC

21:22:02 <Ganneff> *GAVEL*



TIMED LOG

21:01:32 <cdlu> For the record: I vote Yes/Yes/Abstain respectively on the minutes, have read the treasurer's report and have no questions about it, and have no other issues arising.
21:01:35 <Ganneff> *GAVEL*
21:01:35 <Ganneff> [item 1, Opening] Welcome to today's Software in the Public Interest board of directors meeting, which is now called to order. To nding resolutions can be found on the web at http://www.spi-inc.org/secretary/agenda/2010/2010-01-13.html
21:01:35 <Ganneff> [item 2, Roll Call]
21:01:37 <Ganneff> Board members, please state your name for the record.  As we have nine board members, quorum for today's meeting is six. Guests (including board advisors), please /msg your names to noodles if you wish your attendance to be recorded in the minutes of this meeting
21:01:39 <cdlu> David Graham
21:01:41 <schultmc> Michael Schultheiss
21:01:41 <Hydroxide> Jimmy Kaplowitz
21:01:46 <Noodles> Jonathan McDowell
21:01:46 <zobel> Martin Zobel-Helas
21:01:53 <cdlu> we're not quorate?
21:01:54 <Ganneff> Joerg Jaspert
21:01:56 <cdlu> yay!
21:01:57 <luk> Luk Claes
21:02:03 <cdlu> 7/9. 
21:02:13 <schultmc> bdale and linuxpoet absent
21:02:19 <zobel> do we have regrets?
21:02:25 <Hydroxide> no, bdale may show up
21:02:26 <Noodles> bdale said he wasn't sure he could make it due to travelling.
21:02:30 <Hydroxide> but if cdlu's in a rush let's go
21:02:30 <Ganneff> so we can go on
21:02:32 <Ganneff> [item 3, President's Report]
21:02:32 <Ganneff> Bdale not here, none
21:02:39 <Ganneff> [item 4, Treasurer's Report]
21:02:39 <Ganneff> Michael, have fun.
21:02:48 <schultmc> standard report is in the agenda
21:02:58 * cdlu rubber stamp
21:03:06 <bdale> hi, just arrived airport, sorry
21:03:07 <schultmc> The HeliOS project has already received donations to make up their percieved deficit
21:03:07 <bdale> Bdale Garbee
21:03:08 <Noodles> Were we not going to switch over to counting CC payments when they were received, sorting the Helios?
21:03:19 <Ganneff> the bdale.
21:03:45 <bdale> Ganneff: want to carry on?
21:03:45 <schultmc> Noodles: that was under consideration - due to some changes in C&P's setup we may switch to something that will alleviate that
21:04:02 <Ganneff> bdale: can do
21:04:02 <Noodles> Ok.
21:04:06 <Hydroxide> yeah, counting our c&p accounts as an asset would be probably correct even for cash accounting, but let's move on
21:04:18 <Hydroxide> (I might be wrong, too)
21:04:53 <bdale> if the only oddity is that Helios continues to show short term negative balances, this isn't important to us
21:05:03 <luk> right
21:05:16 <Ganneff> ok. fine. all done here?
21:05:20 <luk> I guess we should move on with the previous item? :-)
21:05:34 <Ganneff> bdale: do you have a report?
21:05:35 <schultmc> nothing more from me
21:05:37 <bdale> Ganneff: proceed
21:05:41 <bdale> yes, I do
21:05:47 <Ganneff> bdale: then go
21:06:15 <bdale> Making progress on setting it up so that SPI associated projects can get discounts on HP gear, legal agreement out to our lawyer for review before I sign it.
21:06:24 <Ganneff> yay
21:06:31 <cdlu> bdale, excellent
21:06:34 <bdale> Other than that, I'm on the way to LCA in New Zealand, will look forward to seeing folks who are there, and plan to attend the Debian BOF, etc.
21:06:38 <Ganneff> ftp-master.d.o will LOVE that
21:07:01 <zobel> Ganneff: well, lets see.
21:07:04 <bdale> I do not yet know what the magnitude of the discounts will be, but they will be similar to what HP provides other partners and suppliers
21:07:14 <Ganneff> zobel: sure
21:07:19 <schultmc> I do have another thing for the treasurer section before we move on to the minutes or secretary report
21:07:24 <Ganneff> bdale: nice news. done? :)
21:07:27 <bdale> done
21:07:31 <Ganneff> schultmc: shoot
21:07:47 <schultmc> I've received a letter from the IRS confirming our 501(c)(3) status
21:07:52 <Ganneff> great
21:07:57 <schultmc> we don't have a copy of our original determination letter
21:07:59 <cdlu> schultmc, excellent!
21:08:06 <schultmc> this letter is a subsititute for a determination letter
21:08:23 <schultmc> http://www.spi-inc.org/treasurer/SPI_501c3_status_letter_IRS.pdf/view
21:08:26 <schultmc> </done>
21:08:29 <Ganneff> [item 5, Secretaries Report]
21:08:29 <Ganneff> And this is for Noodles.
21:09:06 <Noodles> I contacted povray after the vote last month, they also accepted out invitation (sidux had done so in the meeting).
21:09:12 <Noodles> s/out/our/
21:09:17 <schultmc> Noodles: yafaray
21:09:20 <schultmc> not povray
21:09:23 <Noodles> Doh! Thanks!
21:09:48 <Ganneff> ok. more? or next?
21:09:51 <Noodles> I haven't sent out announcements for either, though sidux sent some text as a starter.
21:10:04 <bdale> right, I was going to welcome new contributing members from sidux and YafaRay in my report today
21:10:27 * cdlu quietly slips out the back door... Y/Y/A on the minutes. sorry about the scheduling mix-up on my part.
21:10:37 <bdale> cdlu: noted, thanks
21:10:42 <zobel> Noodles: i will work out with devil on sunday for sidux press if you dont mind
21:10:44 <Noodles> I thought at least some mails to -announce about the new projects would be called for.
21:10:56 <Noodles> zobel: I won't have time until the end of the month, so work away.
21:11:14 <bdale> Noodles: yes ... I'd also love for us to update the news page on the web site at some point, the last item is I think from 2008?
21:11:36 <Noodles> Yup, can do once I have some text.
21:11:37 <bdale> if that means getting on with the technology conversion, I will personally have/make time to help with that after returning from NZ
21:12:04 * Ganneff loves that
21:12:25 <Ganneff> Noodles: done?
21:12:27 <Noodles> I don't think I have anything else to report.
21:12:29 <Ganneff> [item 6, Outstanding minutes]
21:12:29 <Ganneff> Looks like a set of 3, Noodles have fun.
21:12:29 <Noodles> So yes.
21:12:44 <Noodles> Yup, these are all of our outstanding minutes.
21:12:58 <Noodles> So assuming they get approved we're up to date.
21:13:04 <bdale> very exciting!
21:13:13 <Noodles> Any questions or can we go straight to vote?
21:13:27 <Ganneff> vote
21:13:31 <zobel> !vote
21:14:30 <bdale> Noodles: 12/9 minutes still show zobel as pres in appendix of current board members, that should be updated?
21:14:35 <bdale> sec, I mean
21:14:53 <bdale> I forget what the effective date of change was supposed to be?
21:15:04 <Hydroxide> december 1
21:15:11 <Ganneff> hey
21:15:11 <zobel> dec 1th
21:15:14 <Ganneff> complaint
21:15:20 <bdale> Ganneff: ?
21:15:27 <Ganneff> the first minutes list me as partly present
21:15:34 <Ganneff> 09/16/09 [22:09:44]< bdale> Ganneff: sign in and vote ... and we won't count you late.  ;-)
21:15:48 <Ganneff>  i was only about 9 mins late, damnit :)
21:15:56 * Hydroxide encourages everyone (including himself) to read the minutes and give this feedback well in advance next time :)
21:16:04 <bdale> I agree, since you didn't miss any votes you should be counted purely present
21:16:14 <bdale> Hydroxide: indeed
21:16:23 <Ganneff> not that its important, go vote.
21:16:23 <Noodles> The December minutes /should/ list me as secretary, yes.
21:16:38 <Noodles> Voting started, 8 people (bdale,zobel,cdlu,ganneff,noodles,hydroxide,schultmc,luk) allowed to vote on Meeting Minutes for September 16th, 2009. - You may vote yes/no/abstain only, type !vote $yourchoice now.
21:16:44 <schultmc> !vote yes
21:16:44 <luk> !vote abstain
21:16:46 <Ganneff> !vote yes
21:16:48 <Noodles> !vote yes
21:16:54 <zobel> !vote yes
21:16:56 <Hydroxide> !vote yes
21:16:58 <bdale> !vote yes
21:17:14 <Noodles> cdlue was a yes for this, right?
21:17:20 <schultmc> correct
21:17:20 <zobel> yes
21:17:26 <Noodles> Forced vote yes on cdlu
21:17:32 <bdale> cdlu voted yes, we're done
21:17:33 <Noodles> Current voting results for "Meeting Minutes for September 16th, 2009": Yes: 7, No: 0, Abstain: 1, Missing: 0 ()
21:17:36 <Noodles> Voting for "Meeting Minutes for September 16th, 2009" closed.
21:17:44 <zobel> Ganneff: my fault, sorry.
21:18:03 <Noodles> Voting started, 8 people (bdale,zobel,cdlu,ganneff,noodles,hydroxide,schultmc,luk) allowed to vote on Meeting Minutes for October 14th, 2009. - You may vote yes/no/abstain only, type !vote $yourchoice now.
21:18:05 <luk> !vote yes
21:18:09 <bdale> !vote yes
21:18:09 <schultmc> !vote yes
21:18:10 <zobel> !vote yes
21:18:11 <Hydroxide> !vote yes
21:18:15 <bdale> cdlu voted yes on these too
21:18:21 <Ganneff> !vote yes
21:18:24 <Noodles> !vote yes
21:18:28 <Noodles> Forced vote yes on cdlu
21:18:39 <Noodles> Current voting results for "Meeting Minutes for October 14th, 2009": Yes: 8, No: 0, Abstain: 0, Missing: 0 ()
21:18:40 * Hydroxide requests unanimous consent that ganneff's and bdale's corrections get incorporated into the approved versions of the september and december 2009 minutes, respectively
21:18:42 <Noodles> Voting for "Meeting Minutes for October 14th, 2009" closed.
21:18:55 <Noodles> Hydroxide: I will do so.
21:18:57 <schultmc> consent
21:18:59 <Hydroxide> ok. let's go on
21:19:02 <bdale> Noodles: thanks, I agree
21:19:16 <Noodles> Voting started, 8 people (bdale,zobel,cdlu,ganneff,noodles,hydroxide,schultmc,luk) allowed to vote on Meeting Minutes for December 9th, 2009. - You may vote yes/no/abstain only, type !vote $yourchoice now.
21:19:20 <Ganneff> !vote yes
21:19:21 <Hydroxide> !vote yes
21:19:25 <schultmc> !vote yes
21:19:25 <luk> !vote yes
21:19:26 <Noodles> !vote yes
21:19:29 <Hydroxide> cdale was an abstain on this one
21:19:30 <Hydroxide> IIRC
21:19:30 <bdale> !vote abstain
21:19:33 <zobel> !vote yes
21:19:34 <Noodles> Forced vote abstain on cdlu
21:19:40 <luk> cdale :-)
21:19:47 <Noodles> Current voting results for "Meeting Minutes for December 9th, 2009": Yes: 6, No: 0, Abstain: 2, Missing: 0 ()
21:19:50 <Noodles> Voting for "Meeting Minutes for December 9th, 2009" closed.
21:19:54 <Hydroxide> luk: oh no! bdale's been incremented! :)
21:20:13 <Ganneff> ok. so we are done here, i think?!
21:20:27 <bdale> unless anyone has other agenda items, we're done 
21:20:32 <Ganneff> [item 7, Items up for discussion]
21:20:32 <Ganneff> Doesnt look like one
21:20:39 <Ganneff> [item 8, Any other business]
21:20:39 <Ganneff> Anyone with a topic?
21:20:44 <Hydroxide> we still have to do next meeting time... 20:00 or 21:00?
21:20:45 <zobel> Ganneff: status DOT?
21:20:53 <Ganneff> zobel: i will tell if it goes on
21:20:53 <bdale> next board meeting 2/10 at 20:00 UTC
21:21:02 <Ganneff> come on,t hats item 9
21:21:04 <Ganneff> you impatient lot
21:21:05 <Ganneff> :)
21:21:11 <Ganneff> [item 9, Next board meeting]
21:21:11 <Ganneff> If I am right this will be the February 10th, 2010, 20:00 UTC
21:21:11 <Ganneff> I will not attend this one, I am on VAC there.
21:21:13 <Hydroxide> Ganneff: yes, I typed that before you went in order :)
21:21:33 <Ganneff> Noodles: take regrets from this meeting for the next? :)
21:21:42 <Noodles> Ganneff: Note. :)
21:21:46 <Noodles> Noted IM.
21:22:02 <Ganneff> *GAVEL*

Hope that helps,
-- 
MJ Ray (slef)  Webmaster and LMS developer at     | software
www.software.coop http://mjr.towers.org.uk        |  .... co
IMO only: see http://mjr.towers.org.uk/email.html |  .... op