From schultmc at spi-inc.org Thu May 14 16:14:39 2015 From: schultmc at spi-inc.org (Michael Schultheiss) Date: Thu, 14 May 2015 12:14:39 -0400 Subject: Treasurer's Report as of 2015-03-31 Message-ID: <20150514161439.GJ23057@amellus.com> This report uses a cash-based method of accounting, recording donations when deposited (not when the check was written or received by us) and recording expenses when sent or scheduled for payment (not when incurred). Income Statement for the Period March 01, 2015 - March 31, 2015 Income Ordinary Income 0 A.D. 157.00 Arch Linux 398.29 Chakra 37.00 DebConf 14 1,070.42 DebConf15 26,900.00 Debian 2,549.54 FFmpeg 110.00 Gallery 50.00 GNU TeXmacs 50.00 LibreOffice 714.18 MinGW 3.00 PostgreSQL 25,060.00 SPI General 26,240.90 SPI 5% 175.99 Swathanthra Malayalam Computing 1,458.15 TideSDK 50.00 Total Ordinary Income 85,014.47 --------- Interest Income Key Business Platinum MM Savings 2.77 Chase Bus Select High Yield Savings 26.41 Fifth Third Business MM 128 3.83 Total Interest Income 33.01 ----- Gross Income 85,047.48 --------- Expenses Ordinary Expenses 0 A.D. Hosting 79.38 Processing Fees 4.95 SPI 5% 7.85 Total 0 A.D. Exp 92.18 ----- Arch Linux Processing Fees 21.11 SPI 5% 19.91 Total Arch Linux Exp 41.02 ----- Chakra Processing Fees 2.53 SPI 5% 1.85 Total Chakra Exp 4.38 ---- Debian Debit Card Fee 3.00 Expense reimbursement 1,662.60 Hardware warranty 407.91 Processing Fees 68.66 SPI 5% 127.48 Total Debian Exp 2,269.65 -------- FFmpeg Processing Fees 5.10 SPI 5% 5.50 Total FFmpeg Exp 10.60 ----- Gallery Processing Fees 1.48 SPI 5% 2.50 Total Gallery Exp 3.98 ---- GNU TeXmacs Processing Fees 2.35 SPI 5% 2.50 Total fd.o Exp 4.85 ---- Haskell Hosting Fees 111.78 Total Haskell Exp 111.78 ------ LibreOffice Processing Fees 2.53 SPI 5% 2.75 Travel Reimbursement 2,853.92 Total LibreOffice Exp 2,854.94 -------- MinGW Processing Fees 0.47 SPI 5% 0.15 Total MinGW Exp 0.62 ---- Open Voting Foundation Expense Reimbursement 154.00 Total OVF Exp 154.00 ------ PostgreSQL Expense Reimbursement 201.50 Processing Fees 2.05 SPI 5% 3.00 Total PostgreSQL Exp 206.55 ------ SPI Bookkeeping Fee 480.00 PaySimple Monthly Fee 34.95 PO Box Renewal fee 92.00 Transaction Fees 105.50 Total SPI Exp 712.45 ------ TideSDK Processing Fees 1.48 SPI 5% 2.50 Total TideSDK Exp 3.98 ---- Total Expenses 6,470.98 -------- Net Income 78,576.50 ========= Balance Sheet as of March 31, 2015 ASSETS Current Assets Chase Performance Business Checking 44,551.97 Chase Business Select High Yield Savings 205,625.68 Fifth Third Business Money Market 128 125,032.25 Fifth Third Business Elite Checking 50.00 Fifth Third Business Elite Checking 50.00 KeyBank Basic Business Checking 8,928.08 Key Business Reward Checking 230,196.19 Key Business Platinum Money Market Savings 162,859.35 Key Express Checking 5,358.72 Ameriprise Cash Mgmt Acct 13,406.15 Debian Debit Card 203.00 Total Current Assets 796,261.39 TOTAL ASSETS 796,261.39 LIABILITIES & EQUITY General and current liabilities 0.00 Equity Reserves held in trust 0 A.D. Earmark 35,469.87 ankur.org.in 2,811.13 aptosid Earmark 251.14 Arch Linux Earmark 20,152.82 Chakra 39.20 Debian Earmark 201,437.35 DebConf 14 Earmark 26,441.22 DebConf 15 Earmark 43,679.50 Drizzle 6,333.99 FFmpeg 7,850.96 FFmpeg (OPW) 23.40 Fluxbox 995.00 Freedesktop.org Earmark 16,224.88 FreedomBox Foundation Earmark 24,955.61 Gallery Earmark 8,335.22 GNU TeXmacs Earmark 381.99 Haskell Earmark 33,145.01 Jenkins Earmark 22,028.71 LibreOffice Earmark 59,065.92 madwifi-project.org Earmark 1,494.90 MinGW Earmark 3,626.87 OpenVAS 56.21 OpenWrt 3,810.43 Open Bioinformatics Earmark 46,304.02 Open Embedded 181.65 Open Voting Foundation Earmark 6.17 OSUNIX 2.92 Path64 18.60 Plan 9 Earmark 6,500.00 PostgreSQL Earmark 72,038.95 Privoxy Earmark 163.99 Swathanthra Malayan Comp Earmark 1,264.09 The HeliOS Project Earmark 178.99 TideSDK Earmark 837.01 Tux4Kids Earmark 16,277.50 YafaRay Earmark 5,291.52 Total held in trust 667,676.74 General reserves 128,584.65 Total Equity 796,261.39 TOTAL LIABILITIES & EQUITY 796,261.39 -- ---------------------------- Michael Schultheiss E-mail: schultmc at spi-inc.org -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 836 bytes Desc: Digital signature URL: From schultmc at spi-inc.org Thu May 14 20:20:27 2015 From: schultmc at spi-inc.org (Michael Schultheiss) Date: Thu, 14 May 2015 16:20:27 -0400 Subject: Treasurer's Report as of 2015-04-30 Message-ID: <20150514202026.GA31169@amellus.com> This report uses a cash-based method of accounting, recording donations when deposited (not when the check was written or received by us) and recording expenses when sent or scheduled for payment (not when incurred). Income Statement for the Period April 01, 2015 - April 30, 2015 Income Ordinary Income 0 A.D. 41.00 Arch Linux 421.00 Chakra 7.00 DebConf14 500.20 DebConf15 12,250.00 Debian 23,519.00 FFmpeg 30.00 Haskell.org 45.00 Jenkins 2,020.00 LibreOffice 90.00 MinGW 60.00 SPI General 169.65 SPI 5% 217.75 TideSDK 12.00 YafaRay 110.00 Total Ordinary Income 39,492.60 --------- Interest Income Key Business Platinum MM Savings 2.68 Chase Bus Select High Yield Savings 16.84 Fifth Third Business MM 128 5.10 Total Interest Income 24.62 ----- Gross Income 39,517.22 --------- Expenses Ordinary Expenses 0 A.D. Hosting 295.70 Processing Fees 2.05 Software license fee 601.83 SPI 5% 2.05 Total 0 A.D. Exp 901.63 ------ Arch Linux Processing Fees 24.72 SPI 5% 21.05 Total Arch Linux Exp 45.77 ----- Chakra Processing Fees 0.63 SPI 5% 0.35 Total Chakra Exp 0.98 ---- Debian Debit Card Fee 3.00 Hard drive 226.92 Hardware 227.19 Processing Fees 68.66 SPI 5% 127.48 Total Debian Exp 2,269.65 -------- FFmpeg Processing Fees 5.10 SPI 5% 5.50 Total FFmpeg Exp 10.60 ----- Haskell Hosting Fees 66.53 Processing Fees 2.22 SPI 5% 2.25 Total Haskell Exp 71.00 ----- Jenkins Processing Fees 72.82 SPI 5% 101.00 Total Jenkins Exp 173.82 ------ LibreOffice Processing Fees 0.87 SPI 5% 4.50 Travel Reimbursement 3,269.17 Total LibreOffice Exp 3,274.54 -------- MinGW Processing Fees 3.10 SPI 5% 3.00 Total MinGW Exp 6.10 ---- OpenBioinformatics Foundation Domain Name renewal fees 45.01 Total OBF Exp 45.01 ----- SPI Bookkeeping Fee 480.00 PaySimple Monthly Fee 34.95 Transaction Fees 55.75 Total SPI Exp 570.70 ------ TideSDK Processing Fees 0.62 SPI 5% 0.60 Total TideSDK Exp 1.22 ---- YafaRay Processing Fees 5.10 SPI 5% 5.50 Total YafaRay Exp 10.60 ----- Total Expenses 7,381.62 -------- Net Income 32,135.60 ========= Balance Sheet as of April 30, 2015 ASSETS Current Assets Chase Performance Business Checking 66,912.42 Chase Business Select High Yield Savings 205,642.52 Fifth Third Business Money Market 128 137,676.45 Fifth Third Business Elite Checking 50.00 Fifth Third Business Elite Checking 50.00 KeyBank Basic Business Checking 8,928.08 Key Business Reward Checking 228,966.04 Key Business Platinum Money Market Savings 162,862.03 Key Express Checking 5,351.72 Ameriprise Cash Mgmt Acct 13,406.15 Debian Debit Card 200.00 Total Current Assets 830,045.41 TOTAL ASSETS 830,045.41 LIABILITIES & EQUITY General and current liabilities 0.00 Equity Reserves held in trust 0 A.D. Earmark 34,609.24 ankur.org.in 2,811.13 aptosid Earmark 251.14 Arch Linux Earmark 20,528.05 Chakra 45.22 Debian Earmark 222,686.70 DebConf 14 Earmark 26,941.42 DebConf 15 Earmark 55,929.50 Drizzle 6,333.99 FFmpeg 7,870.36 FFmpeg (OPW) 23.40 Fluxbox 995.00 Freedesktop.org Earmark 16,224.88 FreedomBox Foundation Earmark 24,955.61 Gallery Earmark 8,335.22 GNU TeXmacs Earmark 381.99 Haskell Earmark 33,119.01 Jenkins Earmark 23,874.89 LibreOffice Earmark 55,881.38 madwifi-project.org Earmark 1,494.90 MinGW Earmark 3,680.77 OpenVAS 56.21 OpenWrt 3,810.43 Open Bioinformatics Earmark 46,259.01 Open Embedded 181.65 Open Voting Foundation Earmark 6.17 OSUNIX 2.92 Path64 18.60 Plan 9 Earmark 6,500.00 PostgreSQL Earmark 72,038.95 Privoxy Earmark 163.99 Swathanthra Malayan Comp Earmark 1,264.09 The HeliOS Project Earmark 178.99 TideSDK Earmark 847.79 Tux4Kids Earmark 16,277.50 YafaRay Earmark 5,390.92 Total held in trust 699,971.02 General reserves 130,074.39 Total Equity 830,045.41 TOTAL LIABILITIES & EQUITY 830,045.41 -- ---------------------------- Michael Schultheiss E-mail: schultmc at spi-inc.org -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 836 bytes Desc: Digital signature URL: From zobel at spi-inc.org Thu May 14 22:02:18 2015 From: zobel at spi-inc.org (Martin Zobel-Helas) Date: Thu, 14 May 2015 22:02:18 +0000 Subject: Make SPI book keeping more transparent? Message-ID: <20150514220218.GA32542@ftbfs.de> Hi, during todays monthly board meeting, we were talking about book keeping. One of the topics that i came up with (after the meeting), is to make the book keeping more 'transparent' and to show to associated projects that we are processing their financial requests in a correct way. One way to do that could be to do an anual audit of SPI's financial records by someone who is not involved in SPI's financial process. My idea of that process is as follows, but i think we should discuss that: During the AGM a contributing member not being part of board is assigned to do the audit. During the now following year she/he will be able to request copies of the book records, which the treasurer will provide in a timely manner. During the now following AGM this contributing member reports back that she/he thinks that the books are okay (or not). What i describe here is a usual process for nonprofit association in Germany. The audit report is a basis for decisions the General Assembly. The treasurer and the entire board of the association are to be relieved. This report protects the treasurer (and the board) against claims for compensation (unless the treasurer fooled the auditor). I am open for suggestions, Martin -- Martin Zobel-Helas Software in the Public Interest, Inc. | Member of the Board of Directors GPG Fingerprint: 6B18 5642 8E41 EC89 3D5D BDBB 53B1 AC6D B11B 627B -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 819 bytes Desc: Digital signature URL: